Understanding An Online Notary

March 8, 2024

Online Notary is a modern approach to the traditional notarization process. It involves a notary public performing notarial acts using digital tools and internet technology. This method allows individuals to get their documents notarized online, without the need for physical presence.

A Notary On The Go Florida is a leading provider of online notary services in the state, offering convenient and secure remote notarization solutions.

With their experienced notaries, they ensure a seamless and legally compliant online notarization experience for clients.

The Process of Online Notarization

The process of online notarization is straightforward and user-friendly. It begins with the document owner uploading the document to be notarized on the online notary platform. The notary public then verifies the identity of the document owner, usually through knowledge-based authentication or video conferencing.

Once the identity is confirmed, the notary public notarizes the document digitally and sends it back to the owner.

The process is made possible through the use of advanced technology, such as secure video conferencing and digital signatures. These technologies ensure the integrity and security of the notarization process. For more information on the technology used in online notarization, you can visit Notarize.

Benefits of Online Notarization

One of the main benefits of online notarization is its convenience and flexibility. It allows individuals to get their documents notarized from anywhere, at any time. This is particularly beneficial for those who cannot physically visit a notary public due to distance or mobility issues.

Another significant benefit is the enhanced security measures. Online notary platforms use advanced security protocols to protect the privacy and confidentiality of the users. They also ensure the integrity of the notarized documents.

Efficiency and speed are also notable benefits of online notarization. The process is typically faster and more streamlined compared to traditional notarization. This can save users a significant amount of time and effort.

florida online notary

Online Notarization in Florida

In Florida, online notarization is permitted and regulated by the state. The Florida Department of State oversees the online notarization process and sets the standards for electronic notarization procedures.

Florida was one of the first states to pass legislation allowing online notarization, with the Florida Online Notary Public Act taking effect in 2020.

Florida online notaries must complete specialized training and meet specific technical requirements to perform online notarial acts. They are required to use approved audio-video communication technology and identity verification methods to ensure the validity and security of the online notarization process.

Online notarization in Florida is recognized as legally valid and offers the same level of authentication and security as traditional in-person notarization. It provides a convenient and efficient option for individuals and businesses in Florida to have their documents notarized remotely, without the need for physical presence.

Differences Between Online and Traditional Notarization

The difference between online notarization and traditional notarization primarily revolves around the method of execution, the technology used, and the requirements for the physical presence of the parties involved. Here’s a detailed comparison based on the information from the search results:

Traditional Notarization

Traditional notarization, also known as “wet” notarization, is the process most people are familiar with. It involves several key elements:

  • Physical Presence: Both the signer and the notary public must meet face-to-face for the document to be notarized. This physical meeting ensures that the notary can verify the signer’s identity and willingness to sign the document.
  • Pen-and-Paper: The documents are signed with a pen, and the notary uses a physical stamp or seal to notarize the document. This method requires the original paper document to be present during the notarization.
  • Verification Process: The notary verifies the signer’s identity through government-issued identification and witnesses the signing of the document. The notary also ensures that the signer understands the document and is signing willingly.

Online Notarization

Online notarization, also known as remote online notarization (RON), is a relatively new and increasingly popular method that leverages modern technology to facilitate the notarization process without requiring physical presence.

This method is offered by companies like A Notary On the Go Florida, which provide secure online notarization services. Key aspects of online notarization include:

  • Remote Access: Both the signer and the notary can participate in the notarization process from different locations using audio-visual technology, such as videoconferencing or webcams.
  • Digital Signatures: Instead of pen and paper, online notarization utilizes digital signatures, which are legally binding and secure.
  • Identity Verification: The notary verifies the signer’s identity through various means, including knowledge-based authentication, credential analysis, and dynamic signature capture.

Tamper-Evident Technology: Online notarization platforms employ tamper-evident technology to ensure the integrity and authenticity of the notarized documents.

Online notarization offers increased convenience and accessibility, particularly for individuals who may have mobility challenges or live in remote areas. However, it is essential to ensure that the online notarization service provider adheres to state-specific laws and regulations, as the acceptance and requirements for online notarization vary across different jurisdictions.

Key Differences

The main differences between online notarization and traditional notarization lie in the method of execution, the technology used, and the requirements for physical presence.

Online notarization leverages digital technology to facilitate a remote, secure, and efficient notarization process, whereas traditional notarization relies on a face-to-face meeting and physical documents.

In summary, while traditional notarization has been the standard for centuries, online notarization offers a modern, digital alternative that caters to the needs of a connected world, providing convenience, security, and efficiency beyond what traditional methods can offer.

What Types of Documents Can Be Notarized Online?

Based on the information from the search results, here’s a detailed overview of the types of documents that can be notarized online, also known as Remote Online Notarization (RON), and those that cannot.

Documents That Can Be Notarized Online

Online notarization can accommodate a wide range of document types across various industries. These include:

  • Financial Services and Insurance: Documents related to financial transactions, insurance policies, and claims can be notarized online. This includes loan documents, bank forms, and insurance claims.
  • Legal Services: Legal documents, such as contracts, affidavits, and power of attorney forms, are commonly notarized online. This facilitates quicker legal processes and document verification.
  • State and Local Governments: Government documents, including applications, licenses, and registrations, can also be notarized online. This improves accessibility and efficiency in government transactions.
  • Real Estate: Online notarization is particularly beneficial in real estate transactions, allowing for the notarization of deeds, leases, and mortgage documents remotely. This significantly streamlines the closing process.

In the state of Florida, remote online notarization has been legal since 2019, with specific regulations and guidelines in place to ensure the integrity and security of the process.

The Florida Department of State oversees the implementation of online notarization and provides guidance to notaries public and service providers operating within the state.

It’s important to note that while online notarization offers convenience and accessibility, certain document types may still require traditional in-person notarization due to specific legal requirements or jurisdictional limitations.

It’s always advisable to consult with a qualified notary service provider or legal professional to ensure compliance with relevant laws and regulations.

Documents That Cannot Be Notarized Online

Despite the broad applicability of online notarization, there are certain documents that cannot be notarized using this method, often due to legal restrictions or the nature of the document. These include:

  • Last Wills and Testaments: Documents related to wills and estate planning, such as last wills and testaments, pour-over wills, and certain trusts, are typically excluded from online notarization
  • Family Law Documents: Agreements related to family law, including separation agreements, cohabitation agreements, and prenuptial agreements, may not be eligible for online notarization
  • USPS Form 1583: This specific form, related to the authorization to receive mail, is not eligible for online notarization
  • Vital Records: True copies of birth, marriage, and death certificates cannot be notarized online. These documents usually require a certified copy from the issuing authority
  • Court-Issued Documents: Documents issued by a court, such as certain legal judgments or orders, may not be suitable for online notarization
  • Citizenship and Naturalization Documents: Certificates of naturalization and citizenship, as well as declarations of intention to become a citizen, are not eligible for online notarization

It’s important to note that the eligibility for online notarization can vary based on jurisdiction and specific service providers. Always check with the online notary service and relevant legal guidelines to confirm whether a particular document can be notarized online.


What is Remote Online Notarization (RON)?

Remote Online Notarization (RON) is a digital process that allows a notary public to notarize documents remotely over the internet. This process involves the use of video conferencing technology to verify the identity of the signer and witness the signing of the document. The notary public then applies a digital seal to complete the notarization

Is online notarization secure?

Yes, online notarization is secure. Online notarization platforms use advanced security measures, including secure video conferencing, digital signatures, and knowledge-based authentication, to ensure the integrity and confidentiality of the notarization process. The entire notarization session is also recorded, providing a thorough record of the transaction

What types of documents can be notarized online?

A wide range of documents can be notarized online, including financial documents, legal documents, government documents, and real estate documents.

However, certain documents, such as wills, certain family law documents, and certain court-issued documents, may not be eligible for online notarization due to legal restrictions or the nature of the document

Am I required to keep an electronic journal and make an audiovisual recording of my remote online notarizations?

Yes, if your state’s laws require it. Most states require notaries to keep an electronic journal of their notarial acts and make an audiovisual recording of the notarization process. This recording must be kept for a specified period, usually 10 years.


Online notarization represents a significant advancement in the field of notarial services, blending the traditional notarization process with modern technology to offer a more accessible, secure, and efficient alternative.

By allowing documents to be notarized remotely, online notarization breaks down geographical barriers and provides a solution for those who require notarization services but are unable to access them in person due to various constraints.

This convenience is particularly valuable in today’s fast-paced and interconnected world, where time and mobility are precious commodities.

While online notarization accommodates a wide array of document types, from financial and legal documents to real estate transactions and government forms, it’s important to recognize that not all documents can be notarized online due to legal restrictions or the nature of the documents themselves.

Experienced service providers like A Notary On The Go Florida can guide clients on the eligibility of their documents for online notarization.